Job Title: Executive Assistant to CEO

Location: On-site | Live Oak, TX
Schedule: Monday–Friday | Availability as needed, including outside standard hours
Employment Type: Direct Hire

Overview:
We are seeking a highly professional, detail-oriented Executive Assistant to serve as a trusted partner to our CEO. This role requires exceptional communication skills, discretion, and the ability to manage complex priorities in a fast-paced environment. As the face of the executive office to shareholders, board members, and key stakeholders, the Executive Assistant will play a pivotal role in maintaining operational excellence and executive readiness.

Key Responsibilities:

• Stakeholder Engagement: Represent the CEO with professionalism and poise in communications with shareholders, board members, and external partners.

• Travel Coordination: Manage domestic and international travel, including itineraries, accommodations, and contingency planning.

• Contract Review: Assist with reviewing contracts and agreements, flagging key terms, and coordinating with legal counsel as necessary.

• Report Creation: Draft and format formal reports, executive summaries, and presentations for internal and external audiences.

• Communication Excellence: Write and edit high-impact correspondence, announcements, and briefings with clarity and polish.

• Calendar & Meeting Management: Maintain and prioritize the CEO’s schedule, ensuring seamless meeting logistics.

• Office Presence: Provide on-site support Monday through Friday, with flexibility to handle urgent needs outside of standard hours.

• Confidentiality & Discretion: Handle sensitive information with integrity and professionalism at all times.

Qualifications:

• Proven experience supporting C-suite executives in a fast-paced, high-stakes environment

• Exceptional writing, editing, and verbal communication skills

• Strong organizational and time-management abilities

• Familiarity with contract language and business documentation

• Proficiency in Microsoft Office Suite and executive communication tools

• Professional demeanor with the ability to manage relationships with tact and diplomacy